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Welcome to the Records Office!

What does the Records Office do? 

Records management is the field of management concerned with the efficient and systematic control of recorded information.  The Records Office supports Royal Roads staff in the skillful management of records by: 

  • clarifying institutional policies regarding the retention and disposition of records; 
  • providing strategies for the clean-up of legacy records; and, 
  • facilitating the timely retrieval of records through the establishment of procedures, new folder structures, and naming conventions.  

The Records Office is primarily focused on collaborative analysis and strategy.  We do not carry out the hands-on work of naming, scanning, or moving files; instead, we help departments develop their own expertise in managing their records. 

Records management at Royal Roads University is governed by the Records Management Policy and the Records Management Operation Procedures.  These policies are informed by provincial and federal legislation, primarily the Freedom of Information and Privacy Protection Act.  Please contact your manager or the Records Office ( before initiating projects that impact the availability of records.

Want to know more?

Please visit our guide, Records Management at RRU. This guide contains the classification scheme for official records at Royal Roads, along with other helpful information. Learn how to:

  • Protect and organize your records
  • Distinguish official from unofficial records
  • Look up retention periods (time limits) for official records and destroy them appropriately